To a large extent, the methods, materials used, and the participants facilitating a seminar will determine the event’s success. However, it is also important to focus on the environment where the participants will be in for the entire duration of the seminar.
The Importance of a Conducive Environment
The choice of venue, as well as the facilities used during the seminar, is very important to enhance learning and comprehension. By giving the seminar participants a very smooth and impressive learning experience, you can maximize the positive outcomes and properly utilize the time allotted for the event. Your audience will be able to feel comfortable, concentrate more, and understand better—all of which are important to the success of the seminar.
Facilities that Make the Environment Conducive for a Seminar
There are certain facilities that contribute to making an environment conducive to events such as seminars, workshops, and trainings. The choice of venue should be equipped with these facilities, if you want to have a productive environment for your participants. Among the facilities are well-spaced rooms, controllable non-glare lighting, internet connectivity, LCD projector, high resolution screens, laser pointers, DVD and CD monitors, flip charts, whiteboards, cordless microphones, and surround sound system. These features are needed if you want your seminar to have the greatest impact.
You can choose from conference centers and hotels that are able to cater to the number of people you have projected to attend the seminar that you will be holding. Most modern conference centers and hotels are already equipped with the facilities mentioned above so you should not have any problem looking for one. However, if you will be holding the seminar in your office, then just see to it that you are able to secure the aforementioned facilities. These things might cost a sizeable amount of money to purchase or rent but the outcome will be worth it.
Simple Tips to Help You Prepare a Conducive Environment
Apart from securing a venue that has all the needed facilities to make a conducive learning environment for the seminar participants, there are also things you can do in order to make the place favorable to you, in terms of achieving your seminar objectives.
First of all, you need to get rid of distractions because these could seriously hamper the participants’ ability to concentrate on the lecture or presentation that you have. What you can do is to choose a room that is “sound proof” or at least one with thick walls to minimize outside noise. You should also get a room that has a fully carpeted flooring so that footsteps and movements of chairs will not cause a sound.
Then, experiment on the seating arrangements. There are many ways to arrange the tables and chairs, so you can experiment and see which is the best one. Take into consideration personal space requirements, stage, and the view of the projector screen. Likewise you should also leave enough space in the room for any activity that you might let the participants engage in during the event.
Next, you should make sure that the room temperature is just right. A room that is too cold or too hot can make everyone uncomfortable and will therefore keep their attention span very short. Have you ever sat on a seminar, shaking because of the low temperature on the AC? Surely, it affected your ability to concentrate and this same scenario would happen in your seminar too if you do not keep the temperature pleasant for the participants.
You also provide the seminar participants with all the necessary supplies they would need such as a pen, notepad, and drinking water.
Lastly, keep the room clean and organized. Nothing can be more distracting than a room that is messy and filled with clutter. Therefore, tables, chairs, visual aids, and anything that is in the room should be well arranged and neat so that they will not get the participants distracted.