The module specialized in the administration of the operations at the human resources area and the generation of information on the management associated with the administration of the organization chart, which includes a career plan with detailed descriptions of the positions, responsibilities and tasks. The integration with the module of liquidation of assets includes electronic authorization processes and workflow.
Another advantage that the systems provides the users with is the administration of the type of courses and qualifications of the same management of the resumes’ database. It is useful to maintain a proper organization of the requirements, interviews, exams, personnel dossiers, and advances. All the main features in relation with the behaviour are also envisaged, and it is an affective way to administer the applications, warnings and suspensions.
The liquidation of assets permits to generate information of formal presentation and management related to family structure, administrations of vacations for personnel, automatic liquidation of casualties, calculation of liquidation engine, and control of settlements. Also included are the generation of payment orders, advances, and closing.
The main features are divided in six groups. The first one, enterprise planning, offers the possibility to generate work definitions according to quality and also to the specific language and education requirements. It is very useful to create and approve vacant staff requests, and it is also necessary for the creation of organizational schemes. The group of employment contains special features to design the staff selection and project phases according to the politics of the enterprise.
Furthermore, it allows for planning and employment announcements to follow-up the staff selection process; it makes the daily tasks easier since it is possible to plan the interviews with applicants, send mass mailing to all of them and apply tests for the candidates. To save time, one of the tools most appreciated by the users is searching engines to sort out all the data of resumes filtered by specific criteria. In regards to the third, employment record management, ERP provides the department with the option to update the employment records on the basis of information and updating collectively on a single screen for more than one staff member. The listing of personnel employment records could also be sorted by user defined search criteria with the advantage of including pictures in all the staff records.
The most difficult task to complete in order to maintain the good performance is the payroll management. For this point, ERP has a solution that speeds up this process. This feature makes simpler the procedure to follow-up the monthly information on daily or monthly basis according to the needs; bonuses and extra payments could be calculated automatically and it is perfect for defining collective income or deductions and deferred payments. The system is ideal for obtaining bank payment lists and designing electronic data files of the bank where the wages are paid.
The fifth group is the training management one, which allows you to define training institutions, places and trainers, with the advantage of outlining the qualities developed once the training has finished. The cost for the training and the request are saved in the records, as well as what is fundamental to follow for success, taking into account the option for realizing training assessment questionnaires.
Finally, the last group is related to the generation of reports, a real interesting feature for defining user defined reports and creating summaries of payroll reports. Besides, concepts like: seniority, loans, judicial deductions for workers, indemnity of different types like completion of contract, and dismissals are taken into account by ERP.
Through the different features that ERP may have, the only reality is that the human resources area will be able to define the organizations structure of the enterprise, representing it by the display of the organization chart, the assignment of responsibilities, functions and persons inside the structure. It will also help to manage the personal and professional information of the permanent, temporary, or former employees, as well as the candidate’s one, avoiding the delays in the daily work,. This is a common situation that most human resources departments have to face.