Characteristics of General Ledger

• Integral vision of the status of projects in real time: It is possible to see the status of each project with the data included in the budget, both the real ones and the execution ones. It is useful to access at every moment for the origin and details of each entry.

• Automatic Imputation of costs to each project or client: The project-vision allows to impute each expense to the corresponding project registered in an accountant book.
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• Resource Management: Entry of parts or work with imputation of the costs of the resources to the projects. It also integrates an automatic distributor of global parts of work between a group of tasks previously defined.
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• Control of projects through certifications: Information regarding the status of the projects, providing in real time the percentage of the work done, the percentage of certified work and the date planned for the ending of each phase. This function is integrated with the invoicing (automatic generation of invoices and treasury assets).

This potent reporting and registering tool covers all the formal accounting and management requirements for making external auditing easier. Through the structure of account plans defined by the user, the control of imputation of accounts by sector, administration of multiple sights and dimensions, definition of typical entries, manual and automatic entries, automatic pro rata calculation and the administration of multiple exercises simultaneously, Enterprise Resource Planning will make a revolution in the company.

Management Reports & Budgetary Control

ERP offers to the direction and control management the possibility of generating multiple reports orientated to the analysis of the information for the decision making. The structure of the reports are defined by the users, and the information of all the modules can be integrated.

The administration of the information is done by lots, and the analysis of the information on payroll can de done with drill down. The administration of sights is done by the users and also has an intelligent filter administration.

In regards to the budgetary control, ERP is an efficient tool for analysing the budget for the different sectors. It is useful to analyse in detail the detour between the real accounting and the budgeted. The information, saved from the transactional modules is joint into groups according to the structure of the budgetary control defined structure.

The budgeting and budgetary control are in units and amounts, and the entry of budget can be done by sectors and the analysis of the detours is through payrolls.

The analytical accounting provides the possibility of control through the incoming and outcoming of the enterprise and to have multiple journals for analytical management. Another opportunity that makes the system fundamental is that it is able to generate entities and sections by establishing a fixed or variable percentage of application, and to modify the analytical assignment at the moment of the accounting transaction.

Through special accounts it is possible to combine with other options and visualize and get direct access to the entries and related information. The use of predefined analytical prints makes the personalized control easier.

Some complimentary tools are the multiple lists designed to recover the information in a personalized way: printing receipts, printing of promissory notes, balances, among others. Likewise, it offers the possibility of using prints designed by the user to have multiple additional processes for improving the accounting activity.

This includes remuneration of entries, copies of accounting plan, recalculation of balances, closing of exercises, localization of disorganized entries, deletion of entries and backward invoicing. Some other interesting tools that are included are the creation of parameter balances by users, designing the structure and the levels of groups depending on their own criteria, and to map the options that allows you to visualize the formal structure of the application and to understand the relationships established between the different elements.

First Page: How ERP Improves General Ledger Capacity