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Payables Responsibility

Figure -8 Navigate to supplier merge through Payables.

Use supplier merge to combine 2 or more suppliers or sites identified as duplicates. Decide whether they will be merged together or copied to a new supplier. Copied site will be added as a new site to the target supplier. Merged sites will be combined with the named site of the target supplier.

The resulting site names for each supplier after the merger must be unique within that supplier.

Figure -9 Merge suppliers screen.

Implementation Considerations

Responsibility for supplier maintenance

One must determine where the operational responsibility for supplier entry and maintenance should be assigned,

Typical options are either the Accounts payable or Purchasing departments.

Supplier Naming Conventions

Supplier and supplier site naming conventions are critical to the efficiency of the purchasing and payables operations.

1. This prevents duplicate invoices and payments.
2. Improves system performance and supplier inquiries.
3. Provides accurate supplier reporting.
4. Considers who should develop naming conventions.
5. Ensures document with sign-off by authorized approvers.

Supplier Numbering Options

One can opt to use either:

1. Automatically assigned numbers, which use numeric characters only.
2. Manually assigned numbers, which use either numeric or alphanumeric characters.

Fax or E-mail Setup

You have the option of communicating approved purchasing documents toyour suppliers by printed document, facsimile, or e-mail.

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