Oracle Apps 11i : Creating Journals through Oracle GL Page - 2

11. (Optional) If you have average balance processing enabled and your set of books is a consolidation set of books, select Standard or Average as the Journal Type.

In a consolidation set of books, you can create journal entries that affect either standard or average balances. The balances are not linked. In a non–consolidation set of books, you can only create journal entries that directly affect standard balances. Average balances are calculated automatically from your standard balances.

12. Enter a Reference description to further identify the journal entry on general ledger and journal entry reports.

13. (Optional) If you are entering an inter-company transaction within a single set of books, you can specify the clearing company. Note: You can define relationships in the inter-company Accounts window which General Ledger then uses to automatically determine a clearing company. The clearing company you manually enter in the More Details window may not override the relationships defined in the inter-company Accounts window.

14. Enter a reversal Date, Period, and Method. You can then generate a reversing journal entry to that effective date and period. You can also reverse a journal entry without assigning a reversal period. Reversal Method can be either:

Switch Dr/Cr: General Ledger creates your reversing journal by switching the debit and credit amounts of the original journal entry. This method is often used when reversing accruals. Change Sign: General Ledger creates your reversing journal by changing the sign of your original journal amounts from positive to negative. This reversal method is often used when reversing journals to correct data entry mistakes.

15. Return to the Journals window and enter the journal lines.

16. Save your work.

To Enter Journal Lines

The following are the steps for entering the line information in a journal:

1. Navigate to the Enter Journals window.

2. Enter your batch and journal information. Alternatively, you can set up a default category and accept all default batch and journal information to enter lines directly.

3. Enter a Line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. After you enter the first journal entry line number, General Ledger automatically increments the numbers for the following lines. You can change the line numbers as necessary.

4. Enter an Account for the journal line.

5. Enter the Debit or Credit amount for the designated account.

Note: If needed, you can enter debits and credits as negative amounts.