Every activity in corporate world involves a series of processes that are essential for its completion. Resignation of an employee from an organization also possesses the same level of processes he had when he would have joined the services. It is very important and necessary to understand the processes so as to get relieved from the company in a harmonious manner. This article details all the processes that are required to be followed from the time of submitting your resignation till an employee’s last day in the organization.
Resignation is a process by which the work agreement between the employee and the employer comes to a termination based on mutual consent. There can be many reasons for an employee to resign, be it personal reasons or professional growth. But what are the things you should know when you resign from an organization, how should it be approached, etc? Below are given few great tips to understand the process and to derive great benefits from it.
As the first and foremost step, think over your decision again about the resignation. A serious decision like this cannot be reverted and hence it is a must that the decision has been taken with care. There are many problems that can be solved by talking openly. So analyze that you are really sure about your resignation decision.
Once you are sure of the decision, plan your alternative arrangement after the employment. For example, if you are looking for another job, find one before you proceed further with your resignation process. The resignation decision once conveyed across to your organization will not give you much time to plan on the alternative.
So the decision has been taken, the alternate option has been planned, it is now required to convey the information across to your organization and proceed with the resignation formalities. Before you do this, take time to go through your company’s resignation policy.
Every organization has its own rules and regulations pertaining to resignation processes. So understand your organization’s resignation terms before you start the procedures. Also, determine the notice period that needs to be provided and unless under an extreme case of emergency, never leave your company before the notice period.
Inform your supervisor or manager about your resignation and make sure that they are fine with the whole procedure. Try to resolve things cordially even if there is a concern over your resignation. You can also take help from your supervisor before you proceed with the other activities. It is required that you inform your supervisor about the notice period. At any time, you can seek your manager’s help regarding any queries about the whole process. Also talk to your manager about the transition and knowledge transfer plan and in case you hold an important job, find out from him about your replacement.
With the formal processes for the resignation initiated, you would be required to provide reasons for the resignation and the other details pertaining to it. The resignation document might ask for details pertaining to your contact and other bank accounts to provide your final settlement details. All you need to do is to fill in the details and submit it for processing. The form might need to be approved by your manager before it is sent to the HR department for approval.
Your resignation process comes into effect when both your manager and the concerned HR approve it officially. Once the necessary approvals have been received, you might need to proceed with the formalities that are required in the process.
One of the main processes often involved in organizations is to obtain the approval of all the department heads stating that there is no objection from their side for your resignation. This is to ensure that the employee does not have any backlogs or dues from any of the departments after his employment termination.
Departments like finance, administration, stationery, training, immigration, etc., are few of the departments that need to provide a no-objection certificate regarding any dues or backlogs. In case you possess any company owned vehicle or electronic goods like laptop or mobile, it is required that you submit it back to them and get it confirmed in writing. Once all the formalities are over, the HR department will finally confirm on all the process completion and then approve your resignation from the company.