A task is any undertaking designed to help a company reach their objectives. It could be a sub-category of bigger outputs or bigger tasks which you can complete in various lengths of time, from something as short as 15 minutes to even one that requires longer durations, such as 15 days. In task management, which is considered as the process used to help anyone handle tasks efficiently and effectively, various aspects are involved. These include managerial, behavioral, and other aspects such as those involving technological advancements to assist any individual.
Managerial Aspects of Task Management
The managerial aspects of task management start with determining the scope of the task given. This should be based on the general objectives of the company. Once the task has been outlined, the next thing to do is to identify the necessary requirements to complete the task, including human resources, financial budget, time allotment, and other materials needed. The manager- which in this case is you- should also be able to enhance communication among everyone who has a role in completing the task. It is necessary for you to set the timelines which should include:
• When the task will start
• When it will be evaluated
• When it will be completed
The managerial aspect is basically the framework by which a task will be set upon, and this is very important in order to ensure its success.
Behavioral Aspects of Task Management
In any task management, there is always the behavioral aspect of the people involved in a particular task. Now, this is a rather complex facet that needs to be given as much focus as other aspects. When dealing with this, you should give value to the different approaches designed to handle organizational human behaviors revolving around: culture of the organization, motivational approaches, and conflict management.
The culture of an organization is very important, and could even mean the difference between success and failure. Everyone has to be able to see their value in the organization, as well as be able to develop good working relationships with others in the team or department.
When it comes to motivational approaches, it is important for you to understand that we are driven by various factors; some need intrinsic motivation (motivation from within), while others need extrinsic motivation (motivation derived from outside), and knowing everyone’s source of motivation would help us build effective approaches to get each one “inspired” to work.
Executives should know how to deal with conflicts that arise from clashing personalities, which could include your own. Being able to take control and manage your behavior, as well as that of others, is important in task management.
Other Aspects of Task Management
Technology plays a vital role in today’s businesses. It has paved the way for easier and faster communication, promoted globalization, and simply took businesses to the next level. It has undeniably set ground and established its value in task management.
The use of software tools to enhance task management is evident today. In fact, you will find many such tools available all over the Internet, majority of which are being utilized by individuals and companies who aim to become very good at managing their day to day tasks in the workplace. A software program designed for task management is able to perform the following functions:
• Creates tasks. The program will assist you in planning a task, including any set of activities performed before a task can be made.
• Visualizes tasks. The program will handle the setting of budget and schedules. This will save you from having to spend time dotting activities and checking the calendar for availability.
• Sends notifications. The program will automatically send out email notifications to everyone included in handling the task. These notifications include assigned roles, along with deadlines. This tool will also send out reminders to everyone when an impending deadline is approaching.
• Delegates work to others. The program does the job of assigning particular roles to individuals and teams.
• Provides reports. Documentation and reporting are included in this program’s capabilities. It sends reports usually in graphical or tabulated formats.
• Prepares contingency measures. Advanced programs are designed to make contingency plans, should there be a need for it in a given task.
In addition to those mentioned above, a task management software can also help monitor performance of people involved in a task.